What happens during administration activation?
Once we activate your administration, you can immediately process payroll. When you process payroll in Employes, a wage tax return is automatically and seamlessly submitted in the background. This is typically processed by the tax authorities within 5 minutes. Therefore, it's crucial that all data within the Employes system is accurate to prevent errors being sent to the tax authorities. This is our responsibility, and we meticulously review the data before setting an administration to active.
What do we check?
We make an important distinction between companies that already have an existing payroll administration and those that are processing payroll for the first time. This helps us determine whether the payroll administration needs to be set up or transferred. It's possible to switch to Employes at any desired moment. We've developed a methodology that allows us to continue the payroll administration. We also conduct a thorough check of your previous payroll administration. If there are inaccuracies, we will inform you.
Companies without existing payroll administration
Before we can activate a company, we check the following with the tax authorities:
- First period
- Sector classification
- Wage tax number
This is important to prevent incorrect premiums from being calculated or wage tax being processed under the wrong number. We also perform a general check within the system to ensure employee data is correctly entered. Once the above information is complete and approved, we activate the administration. You can now process payroll with the assurance that everything is properly arranged with the tax authorities.
Companies with existing payroll administration
To activate a company with an existing payroll administration, we need to input the opening balances. These are the figures that allow us to continue payroll processing. We require the following:
- The latest payslips
- Payroll summary
- Journal entry
The payslips are also used to input the balances of employees' leave days. If this information isn't on the payslips, we will request it from you. The payroll summary helps us input the opening balances more easily. With the journal entry, we set the correct codes for the general ledger accounts. This isn't mandatory but is a service we provide to the user.
After entering the balances, we recalculate the payslips in the system. Once everything matches, we can confidently ensure that wage tax returns can be submitted to the tax authorities without any issues. We are then happy to set the administration to active!
Rob Kroezen
Founder
5+ years ago, Marius and Rob founded Employes together. With a mission to simplify payroll for business owners and HR managers.
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