Privacy policy

We are Employes B.V.. We respect your privacy and private life, but sometimes we need personal data from you. This statement tells you what data we use and how we store, protect and process that data. This privacy policy applies to our website www.employes.nl (the ‘Website’), our online application (the ‘App’) and the services we offer (the ‘Services’). We treat your personal data in accordance with the General Data Protection Regulation (the ‘Relevant Legislation’).

1. Personal data

To offer our Website, App, and Services, we process personal data. The term "personal data" refers to information that can identify you as an individual. This definition is in accordance with the Relevant Legislation.

2. Your consent

We may store your data at various times, such as when you visit our Website, create an account on our Website or App, use our Services, or contact us. We are allowed to process your data because we ask for your consent through this privacy policy. Additionally, we need your data to execute the agreement between you and us. If you choose not to share your data, we cannot provide our services to you.

Furthermore, we will not process your data without your consent unless we are legally required to do so.

3. What data do we collect and what do we do with it?

To use our Website, App, and Services, we need the following personal data from you:

Your name
Date of birth
Gender
Address
City of residence
Phone number
Email address
IP address
Citizen service number
Passport
ID document number
Payment details
all necessary data for accurate payroll processing.

We also collect some non-personal information when you use our website or app, such as:

The name of your browser
The operating system you use
Your internet service provider
Yhe pages you visit on our website
Your behavior on the website

Login

In your account, we store the following data: username, password, name, and phone number. This way, you don’t have to enter this information again.

Social media

If you use social media features on our site, the social media provider may send us information (according to their policy). This could include your name, profile picture, gender, friend lists, and other information you have made available. If you don’t want this, you can change your privacy settings on your social media account. You can also use an ad blocker.

When you visit a web page that includes social media plugins, your browser may send certain information to the provider of your social media account. We have no control over this data exchange.

Newsletter

Employes B.V. offers newsletters to keep you informed about updates regarding our software or payroll administration. Each communication includes an option to unsubscribe. We will only use your data for the purposes mentioned above or for closely related purposes. This means your data will never be used unexpectedly.

4. Automated decision-making

Based on your data, we may make certain automated decisions. We do this using the information you have entered. Such a decision may result in you receiving emails or other notifications. It is essential for us to make such decisions to ensure correct payroll processing.

5. Security

We take all necessary measures to protect your personal data from loss, destruction, unauthorized access, modification, or disclosure. This ensures that only those who need access to your data can retrieve it. We do this through:

Encryption of digital files containing personal data
Securing network connections with Secure Socket Layer (SSL) or similar technology
Limiting access to data only to authorized personnel
Confidentiality agreements for employees
Data backups

6. Retention period

We will not retain your personal data longer than the legal retention periods for payroll administration.

7. Who do we share your personal data with?

In some cases, other parties receive your data from us. We enter into a data processing agreement with these parties to ensure they handle your data carefully and only receive the information necessary to provide their service. These parties will use your data only in accordance with our instructions and not for their purposes.

Processors

We may share your data with: Segment, Intercom, AWS, HubSpot, Google, and Mixpanel. They are responsible for storing and correctly processing the data. These parties are "processors" under the Relevant Legislation.

Third parties

Sometimes we share your data with other parties that are not processors. We agree with these parties that they will handle your data carefully and only use it for the purposes for which we have obtained your data. When we process payroll for you, we also share your data with the tax authorities and relevant pension funds.

8. Data transfers

We will process your data only within the European Union. We will process your data outside the European Union only if that country provides an adequate level of protection for your data.

We will never transfer your data to other countries or parties beyond those mentioned above without your consent.

9. Links

Our Website and App may contain links to other websites. We are not responsible for the content or privacy protection of these websites. We recommend always reading the privacy policy of the respective website.

10. Cookies

A cookie is a small text file that is sent from a website's server to your browser. The browser then stores the file on your device. Your device receives a unique number, allowing our site to recognize it later.

We may use cookies to improve your experience on our Website. Cookies ensure that the Website loads quickly, allows you to browse securely, and helps us detect any errors.

You can delete or disable cookies via your browser settings at any time. No cookies will be stored when you visit our Website. However, keep in mind that without cookies, our Website may not function as well.

11. Changes to the privacy policy

We may update this privacy policy. If we make significant changes, we will post a notification on our Website and in our App along with the updated privacy policy. Users registered with their email address will be informed of changes. If you are not registered, we recommend checking our Website and this policy regularly.

12. Your rights

Since we collect personal data about you, you have the following rights:

You may request access to your data;
You may request correction, restriction, or deletion of your data. In cases of fraud, non-payment, or other unlawful actions, we may retain some data in a register or blacklist;
You may request a copy of your data, and upon request, we can also transfer this copy to another party, so you don’t have to do it yourself;
You may object to the processing of your data;
You may file a complaint with the Data Protection Authority if you believe we are processing your data unlawfully;
You may withdraw your consent for processing your data at any time, meaning we will no longer be allowed to process your data from that moment forward.

For any further questions or comments regarding our privacy policy, you can contact us via the details below.

Contact

Employes B.V.
Wibautstraat 137D
1097 DN te Amsterdam
KvK-nummer: 64254615
info@employes.nl